Privacy

PRIVACY POLICY PURSUANT TO ARTICLES 13 AND 14 OF REGULATION (EU) 679/2016 OF 27 APRIL 2016

 

The following is the privacy policy drafted according to Articles 13 and 14 of the Regulation (EU) No 679 of 2016 (hereinafter EU Regulation).

The Data Controller indicated below shall collect and process the data provided in the registration form for PolimiRun – Spring 2022, as well as any images collected for the purposes described below.

The personal data indicated in the online registration form are required for the conclusion and consequent management of the relationship with the Politecnico di Milano for participation in the sports event.

 

Data controller

Politecnico di Milano in the person of the Director General delegated by the pro-tempore Rector – contact: dirgen@polimi.it.

 

Internal data processor

Dr Chiara Pesenti, Campus Life Division Manager, tel. +39 02.2399.2428.

The data shall be processed by other persons authorised and instructed for this purpose in compliance with current legislation.

 

Data Protection Officer and contact details

E-mail: privacy@polimi.it – tel. 02 23999378.

 

Purpose of the processing, legal basis, categories of data and retention period

For the purposes of applying the relevant European and national legislation (Reg. EU 679/2016, henceforth Regulation), we inform you that your personal data shall be used for the following purposes:

 

Intended purpose of the personal data processing Legal basis of the processing Categories of personal data subject to processing Retention period of personal data
Purpose 1

Registration for and participation in the PolimiRun Spring 2022 event.

Contract
(Article 6, paragraph 1 b) of the Regulation).
·   Personal details

·   Contact details

·   Bank details and tax data

The collected data will be kept for a period of 10 years. After this period, the data shall be stored solely for statistical and archival purposes in aggregate form.

 

During the PolimiRun Spring 2022  sports event, images will be acquired in the form of photographs or videos that will be used for the purpose of broadcasting the various moments of the event – on promotional material for the event, on social media and in the press – in exercise of the right to inform.

The images, both photographs and videos, shall be stored in the computer archives of the Politecnico di Milano and/or of the partners participating in the event.

 

To this end, please refer to the express provisions of the Regulations, in particular the section ‘Use of images’.

 

By accepting the event Regulations, you grant a non-exclusive license to use the Materials, with no limit of duration and for the whole world, transferable to third parties. This includes the rights referred to in Articles 12 to 19 of the Italian Law No 633 of 22 April 1941, including but not limited to: right of publication; right of reproduction in any manner or form; right of transcription, editing, adaptation, processing and reduction; right of disclosure and distribution to the public, including the rights of projection, transmission and dissemination even in summarised and/or abridged version, by any technical means; right to keep a copy of the Materials, also in electronic form and on any known technological support or future invention for the purposes and within the limits defined above.

Pursuant to the aforementioned Article 97 and pursuant to Art. 10 of the Italian Civil Code, any use of the images that could prejudice the honour, reputation or dignity of the person portrayed, filmed or recorded.

 

Nature of the processing

The provision of the data requested for Purpose 1 in the table is mandatory. Refusal to provide the data shall mean you cannot take part in the sports event.

 

Processing methods

The data are processed for the formalization and consequent organizational, administrative, legal and fiscal management of the contractual relationship that results from acceptance of your registration by the Politecnico di Milano.

In addition, the data shall be:

  • processed for the purpose of sending you any information you may need to participate in the sports event or other activities that take place as part of the event;
  • processed for the purpose of sending newsletters promoting sports events at the Politecnico di Milano. If you do not wish to receive promotional material, you must send a request to this effect to the Sport Service.
  • processed electronically and on paper by internal staff, authorized collaborators and external data processors duly appointed by the Politecnico di Milano;
  • stored in computerised form or on paper and protected from unlawful or unauthorized access, theft, loss and destruction with adequate security measures;
  • shared with partners participating in the event, subject to prior consent, as well as for insurance purposes.

 

Rights of data subjects

As a data subject, you can ask the Data Controller for the following at any time:

  • confirmation of any personal data held concerning you;
  • access to your personal data and related information; the correction of inaccurate data or the completion of incomplete data; the cancellation of personal data concerning you (where any of the conditions indicated in Art. 17, paragraph 1 of the Regulation applies and in compliance with the exceptions provided for in paragraph 3 of the same article); the restriction of the processing of your personal data (where one of the conditions indicated in Art. 18, paragraph 1 of the Regulation applies), the transformation into anonymous form or the blocking of data processed in violation of the law, including those that do not need to be kept for the purposes for which the data were collected or subsequently processed;

As a data subject, you also have the right to object in whole or in part:

  • for legitimate reasons, to the processing of personal data concerning you, even if pertinent to the purpose of the collection;
  • to the processing of personal data concerning you for the purpose of sending advertisements on courses and cultural events at the Politecnico di Milano.

These rights can be exercised by contacting privacy@polimi.it.

If you believe that your rights have been violated by the data controller and/or a third party, you have the right to lodge a complaint with the Personal Data Protection Authority and/or other competent supervisory authority pursuant to the Regulation.